Tag: Norms

Big Issues with Small Talk Across Cultures: Germany vs. Japan Watercooler Rules

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Image credit: John Brooks

Sarah, a marketing executive from Berlin, is attending a business conference in Tokyo. 

As she enters the crowded conference hall, she spots Hiroshi, a senior executive from a leading Japanese corporation, standing alone by the refreshment table. 

Eager to make a good impression, Sarah approaches Hiroshi with a warm smile and a casual greeting.

“Guten Tag, Hiroshi! Wie geht es Ihnen?” Sarah asks (“Hello, Hiroshi! How are you doing?”), extending her hand for a shake.

Hiroshi, taken aback by Sarah’s directness and informal demeanor, hesitates before responding with a polite nod. 

“Es geht mir gut, danke,” he replies (“I’m fine, thanks”), his tone reserved and formal.

Sarah is completely bewildered by his demeanor. But unbeknownst to her, her attempt at small talk has inadvertently breached cultural norms. 

In Japanese business culture, casual inquiries about personal well-being are uncommon, especially when first meeting someone in a professional setting. 

Instead, initial interactions typically focus on exchanging business cards and discussing neutral topics related to the conference agenda.

As Sarah and Hiroshi navigate this cultural disconnect, they highlight the topic of a German study centered around chatbots. 

Chatbot Study

Researchers sought to explore how cultural differences influence small talk by using chatbots programmed to engage in culture-specific casual dialogue. 

They focused on comparing the small talk practices of Japanese and German participants, two cultures known for their distinct communication styles.

To conduct the study, researchers set up simulated conversations between pairs of German and Japanese individuals using these chatbots. 

They carefully observed and analyzed the interactions between the participants to identify cultural differences in small talk behavior. 

Based on their observations, they programmed the chatbots to reflect these cultural nuances in their dialogue.

After programming the virtual agents, the researchers asked German participants to observe pairs of German and Japanese virtual agents engaging in small talk and rate which conversations they found more appropriate or interesting. 

This allowed the researchers to gauge the participants’ perceptions of small talk behaviors across cultures.

The Results

The results of the study revealed several interesting findings. 

German observers tended to interpret the Japanese participants’ small talk style, which focused on commenting on the immediate environment and avoiding personal discussions, as “distant” and “superficial.” 

In contrast, they perceived the more familiar German tendency to discuss personal topics as indicative of greater interest in their conversation partner.

Additionally, the study highlighted cultural variations in the perceived value of small talk. 

While some cultures, like the Germans, may place importance on engaging in personal discussions as a way to express interest and build rapport, others, such as the Japanese, may prioritize maintaining a polite and respectful distance, particularly in initial interactions.

Overall, the study demonstrated how cultural misunderstandings and assumptions can arise in seemingly innocuous social situations like small talk. 

By using chatbots to simulate cross-cultural interactions, the researchers were able to shed light on the stark differences in communication styles and the importance of cultural sensitivity in social interactions.

English vs. Chinese Small Talk: How Do A Culture’s Power & Social Distance Influence Conversation

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Two linguistically diverse worlds – English and Chinese – with two distinctly different views on social hierarchy.

How does small talk differ across these cultures? 

This study, published in Acta Linguistica Academica, An International Journal of Linguistics, dissected the layers of communication within these distinct linguistic and cultural contexts.

All through small talk.

Why Small Talk?

Often dismissed as trivial banter, small talk can reveal insights into the socio-cultural fabric of a society. 

Yet, analyzing small talk in English or Chinese in isolation risks oversimplifying it. 

Instead, this group of researchers adopted a contrastive pragmatic approach to discern the subtle differences and shared conventions that shape small talk in these languages.

Why English & Chinese?

English, as a global lingua franca, boasts a multitude of variations and customs, making it challenging to discuss small talk without overlooking its complexities. 

A contrastive analysis, therefore, offered a nuanced understanding of small talk’s conventionalized traits in English.

While East Asian languages, like Chinese, may be subject to relative non-linguistic terms like ‘low-/high-involvement cultures’ or ‘collectivity/individuality’, the researchers try to avoid that and, instead, use a bottom-up, language-centered approach.

By juxtaposing data from these linguistically distant cultures, the cultural ecosystems and the dynamic between language, culture, and communication were brought into greater contrast.

What are the Findings?

In English discourse, researchers found a tendency for speakers to default to speech acts like Greet, How-are-you, and Welcome as a precursor to small talk, particularly in ordinary situations. 

However, as scenarios become increasingly extraordinary, English speakers deviate from routine, often initiating small talk with Requests for information, indicative of a shift in conversational norms.

Contrastingly, Remark was the predominant speech act of Chinese Small Talk, even in extraordinary contexts, underscoring its perceived linguistic necessity. 

A Remark, as defined by the study, is:

“A typically Phatic speech act through which the speaker shows himself favorably disposed towards his addressee.”

Remark’s prevalence highlights the verbosity of Chinese Small Talk compared to the concise nature observed in English discourse.

Requests for Information

Further analysis uncovers intriguing differences in the use of Requests for information. 

While prevalent in English discourse, they are predominantly confined to non-personal settings, indicative of a reluctance to delve into personal matters. 

In contrast, Chinese speakers utilize Requests for information, often formulated as quasi-Remarks, regardless of setting, reflecting a distinct cultural approach to information exchange.

Moreover, the study’s investigation challenges simplistic intercultural arguments, revealing the influence of social distance and power dynamics on small talk in both English and Chinese contexts. 

Notably, the presence of Remarks in English discourse is contingent upon power dynamics, highlighting the contextual sensitivity inherent in linguistic interactions.

As the study delves into increasingly extraordinary scenarios, a clear divergence emerges between English and Chinese small talk practices. 

While Chinese speakers maintain routine regardless of context, English speakers demonstrate adaptability, deviating from conventions in extraordinary situations.

These differences in small talk reveal the dynamics of each culture as related to delving into personal disclosures, as well as the degree to which social and power distance impact small talk.

Misspeaks in Small Talk: How to Talk Small Across Cultures

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Picture this: you’re at a bustling international conference, surrounded by professionals from all corners of the globe. 

As you navigate the sea of faces, you strike up a conversation with a colleague from Japan. 

You’re eager to make a good impression, but as the conversation unfolds, you find yourself struggling to find common ground.

You can tell your colleague is uncomfortable.

Maybe you spoke too personally too soon.

This scenario highlights the sometimes delicate nature of small talk across cultures. 

What may be considered polite and engaging in one culture could be perceived as intrusive or off-putting in another. 

In this blog post, we’ll unravel the mysteries of small talk in cross-cultural interactions.

The West

In Western cultures, small talk often revolves around neutral topics such as the weather, sports, or current events. 

For instance, in the United States, it’s common to initiate conversations with casual remarks like, “How’s the weather treating you today?” or “Did you catch the game last night?” 

These topics serve as safe conversational starters, allowing individuals to ease into interactions without delving into more personal matters right away.

The East

On the other hand, in many Eastern cultures, small talk tends to be more reserved and indirect, focusing on topics that preserve harmony and respect. 

In Japan, for example, small talk often centers around polite greetings and expressions of gratitude. 

Initiating conversations with phrases like “How are you?” or “Thank you for your time” demonstrates respect for social norms and etiquette.

The Middle East

In some cultures, such as those in the Middle East, small talk may involve more personal inquiries about family, health, or well-being. 

For instance, in countries like Saudi Arabia or the United Arab Emirates, it’s common for individuals to inquire about each other’s families or offer blessings for good health and prosperity.

The Missteps & Misspeaks

Though small talk can serve as a tool to build rapport, it can also present cultural pitfalls if not approached with sensitivity and awareness. 

For instance, in China, discussing topics related to politics, religion, or personal finances may be considered taboo, as they can potentially lead to conflict or discomfort. 

Similarly, in some cultures like Finland or Sweden, excessive small talk may be perceived as insincere or intrusive, as these societies value directness and authenticity in communication.

Navigating these cultural boundaries requires a keen understanding of local customs and norms. 

By observing and adapting to the small talk conventions of different cultures, individuals can bridge cultural divides, foster connections, and build trust in their interpersonal interactions.

The Double-Edged Sword: Small Talk Across Cultures, A Case Study

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“How was your weekend?”

“It’s sure hot out today, isn’t it?”

Small talk, the seemingly mundane chatter that fills the gaps in conversations, holds far more significance than meets the eye…or ear. 

But even more so across cultures.

In essence, small talk serves as a gateway to deeper connections, offering a glimpse into the values, norms, and social dynamics that shape a culture.

From exchanging pleasantries to navigating delicate topics, small talk can be a subtle yet powerful tool for building rapport and fostering connections. 

But it can also be a minefield across cultures.

Let’s take a look at a case study on small talk in a cross-cultural workplace and then explore how different cultures approach small talk.

A Study on Small Talk in a Cross-Cultural Workplace

A compelling case study analyzed how small talk can influence the socialization process of newcomers, exemplified by Anna, an expatriate from the Philippines, transitioning into a Hong Kong firm.

As individuals integrate into new workplace communities, small talk emerges as a pivotal domain fraught with cultural nuances and workplace norms. 

Research examining Anna’s interactions with her Hong Kong colleagues sheds light on how ethnicity, social customs, and organizational culture weave into small talk discourse.

From a linguistic perspective, Anna’s small talk with her colleagues subtly reflects Filipino core values intertwined with Hong Kong social customs and local organizational culture. 

While small talk can be a conduit for building relationships, it also presents challenges and opportunities for Anna’s socialization journey.

On one hand, it offers a platform for facilitating her assimilation into the workplace community. 

On the other hand, discrepancies between Filipino and Hong Kong cultural norms pose challenges, requiring Anna to navigate cultural boundaries with sensitivity.

The Double-Edged Sword

Small talk emerges as a double-edged sword, wielding the power to signal appropriate and inappropriate behavior and the success or failure of socialization efforts. 

Not only must a newcomers finesse their small-talking skills, but integral members of the workplace leverage small talk to mold newbies into the organizational culture.

The case study highlights the inherent complexity of small talk as a sociocultural phenomenon. 

While it can facilitate socialization and rapport-building, attempts to navigate small talk without cultural sensitivity may backfire, leading to misunderstandings or misinterpretations.

By recognizing the role of small talk as a cultural artifact and facing its complexities with cultural intelligence, newcomers like Anna can find the balance between assimilation and authenticity in their journey toward workplace integration.

Building Bonds Across Cultures: Strategies to Build Trust in Negotiations

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Unlocking successful outcomes in cross-cultural negotiations often hinges on a fundamental element: trust. 

We talked last week about how important trust is to negotiations and that different cultures approach trust differently.

As borders blur and global interactions become commonplace, understanding how to cultivate trust across cultural divides is essential for effective communication, collaboration, and deal-making. 

The power of trust is crucial in navigating the complexities of global business negotiations, and here are some ways to build it.

Cultural Sensitivity and Respect

Demonstrating respect for cultural norms, values, and customs is essential for building trust in cross-cultural negotiations. 

By showing an appreciation for cultural differences and adapting communication styles and behaviors accordingly, negotiators can convey sincerity and foster trust.

For example, in a negotiation with a Japanese business delegation, acknowledging and respecting hierarchical structures and formalities, such as addressing senior members with appropriate titles and gestures of deference, can cultivate trust and goodwill.

Transparency and Openness 

Transparency breeds trust in cross-cultural negotiations. 

Sharing information openly, providing clear explanations, and avoiding ambiguity can instill confidence and demonstrate a commitment to honesty and integrity.

For instance, in negotiations between a European company and an African counterpart, openly discussing financial projections, potential risks, and decision-making processes can alleviate concerns about hidden agendas or ulterior motives.

Consistency and Reliability

Consistency in actions and words is paramount for building trust in any relationship – but especially across cultural divides. 

Delivering on promises, honoring commitments, and demonstrating reliability over time can establish a foundation of trustworthiness.

For instance, a European company is negotiating a partnership with a Middle Eastern counterpart. 

The European company commits to delivering a proposal by a specific deadline and ensures that it is not only met but also includes all promised details and specifications. 

They also consistently provide accurate and transparent information throughout the negotiation process, demonstrating integrity and reliability.

By consistently demonstrating reliability in their actions and words, the European company earns the trust of their Middle Eastern counterparts.

Active Listening and Empathy

Actively listening to the perspectives, concerns, and priorities of counterparts and demonstrating empathy can foster trust by signaling genuine interest and understanding.

For example, a tech company in Silicon Valley is negotiating a partnership with a manufacturing company in China. 

The Chinese company expresses concerns about maintaining control over certain aspects of the project to ensure alignment with their production standards and timelines. 

Instead of dismissing these concerns or pushing their own agenda, the Silicon Valley team takes the time to understand the underlying reasons behind these preferences.

They engage in active listening by asking clarifying questions and seeking to empathize with the challenges faced by their counterparts. 

They acknowledge the importance of quality control in manufacturing and express a genuine desire to find a solution that meets the needs of both parties.

This approach fosters a sense of trust and mutual respect between the two parties, laying a solid foundation for a collaborative partnership based on open communication and shared understanding.

Building Bridges of Trust

Trust serves as the linchpin that holds relationships together and propels agreements forward. 

By embracing cultural sensitivity, transparency, consistency, and empathy, negotiators can bridge cultural divides, foster trust, and lay the groundwork for successful collaborations that transcend borders. 

Ultimately, building trust in cross-cultural negotiations is not just about reaching agreements; it’s about forging enduring bonds of mutual respect, understanding, and cooperation in an increasingly interconnected world.

Cultural Values and the Negotiation Table: Unlocking the Impact of Individualism vs. Collectivism, Hierarchy, and Uncertainty Avoidance

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Negotiation, the art of reaching agreements, is not merely a transactional exchange of offers and counteroffers; it’s a complex dialect of cultural values, beliefs, and norms. 

Understanding how cultural values influence negotiation outcomes is essential for achieving results in the global arena. 

So, let’s take a look at the impact of cultural values such as individualism versus collectivism, hierarchy, and uncertainty avoidance on negotiation strategies and outcomes.

Individualism vs. Collectivism

Welcome to the boardroom.

On one side of the table: a U.S. company; on the other: a Japanese firm. 

While discussing a joint venture, their priorities differ, based on their individualist versus collectivist values.

The American negotiators emphasize their company’s strengths and seek to secure the best possible deal for their organization. 

The Japanese negotiators prioritize building trust, fostering mutual respect, and ensuring alignment with their company’s broader goals and values.

One of the most fundamental cultural dimensions impacting negotiation is the degree of individualism versus collectivism within a society. 

In individualistic cultures like the United States, negotiation is often approached from a competitive standpoint, with an emphasis on individual goals, autonomy, and personal achievement. 

Negotiators may prioritize their own interests and seek to maximize their outcomes, even at the expense of others.

Conversely, in collectivistic cultures such as Japan or China, negotiation is viewed through a communal lens, emphasizing harmony, cooperation, and group cohesion. 

Negotiators may focus on building relationships, consensus-building, and ensuring the well-being of the collective. 

In these cultures, concessions may be made to preserve group harmony and maintain long-term relationships.

Hierarchy

The boardroom, round two.

On one side: a German company; on the other: a Brazilian company.

While discussing a partnership agreement, their priorities differ based on their views of hierarchy.

The German negotiators expect a collaborative approach, with decisions made based on merit and expertise rather than hierarchical considerations. 

The Brazilian negotiators defer to senior executives and prioritize building rapport and respect for authority.

Hierarchy, or the degree of social stratification within a society, significantly influences negotiation dynamics. 

In hierarchical cultures like those found in many Asian and Latin American countries, respect for authority, status, and seniority plays a central role in negotiation interactions. 

Negotiators may defer to higher-ranking individuals, and decisions may be made by those in positions of authority.

In contrast, in egalitarian cultures such as those in Northern Europe or Australia, negotiation tends to be more egalitarian, with an emphasis on equality, meritocracy, and consensus-building. 

Negotiators may engage in open dialogue, challenge assumptions, and seek input from all stakeholders, regardless of rank or status.

Uncertainty Avoidance

The boardroom, round three.

On one side: a Swedish company; on the other: a Saudi Arabian company.

While discussing a business partnership, their priorities differ based on their level of uncertainty avoidance.

The Swedish negotiators are more open to exploring creative solutions and adapting to changing circumstances. 

The Saudi negotiators prefer clear agreements, detailed contracts, and a structured approach to minimize uncertainty and risk.

Uncertainty avoidance, or the degree to which a culture tolerates ambiguity and uncertainty, shapes negotiation outcomes. 

In cultures with high uncertainty avoidance, such as those found in many Asian and Middle Eastern countries, negotiators may prefer clear rules, detailed contracts, and predictable outcomes. 

Negotiation strategies may focus on minimizing risk and ensuring stability.

Conversely, in cultures with low uncertainty avoidance, such as those in the United States or Northern Europe, negotiators may be more comfortable with ambiguity and uncertainty. 

Negotiation approaches may be more flexible, adaptive, and open to innovative solutions, with less emphasis on rigid rules or formalities.

Come to the Negotiation Table Prepared

Cultural values – particularly individualism vs collectivism, hierarchy, and uncertainty avoidance – play a profound role in shaping negotiation outcomes, influencing everything from communication styles to decision-making processes. 

By understanding and respecting cultural differences, negotiators can adapt their strategies and approaches to navigate diverse cultural landscapes successfully.

Attitude & Behavior in the Workplace: How Does Tightness/Looseness of Culture Apply?

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Do you find the overall morale of your work team to be positive or negative?

How do you navigate it?

And have you ever considered whether the tightness/looseness in your company culture or societal culture might impact these attitudes?

In recent weeks, we’ve talked about tightness and looseness in culture and how this can affect innovation.

Today, we’ll be looking at another study examining tightness/looseness in the workplace to see how it can benefit morale, management policies, and behaviors.

The Study

The primary objective of this study was to investigate the impact of perceived cultural tightness at the work unit level on individual-level outcomes, both positive and negative.

This understanding can be used to enhance management policies.

The research delves into the influence of perceived T-L culture at the work unit level on various individual-level factors, including stress, intention to leave, organizational deviance, job satisfaction, effort investment, and organizational commitment. 

Utilizing cross-sectional data gathered from 417 participants across 57 preexisting work units in diverse Italian organizations, participants were presented with 10 statements that they were asked to agree/disagree with.

These statements include:

  • In my work unit, there are many social norms that must be strictly followed
  • In my work unit, if someone acts in an inappropriate way, others will strongly disapprove
  • In my work unit, there are clear and well-defined rules that must be respected
  • In my work unit, it is not allowed to break the existing norms

The results from multilevel analysis indicate a significant and positive association between perceived cultural tightness at the unit level and individual-level job satisfaction, effort investment, and organizational commitment. 

Conversely, this perceived tightness is significantly and negatively linked to individual-level stress, intention to leave, and organizational deviance. 

These findings imply that fostering a culture of tightness within organizations can positively shape employee attitudes and behaviors.

Confirming the researchers’ hypotheses, the results revealed that perceived cultural tightness at the unit level exhibited a positive association with job satisfaction, effort investment, and organizational commitment. 

Conversely, it displayed a negative association with perceived stress, turnover intentions, and organizational deviance.

Interpreting the Results

Based on the research, this study found that fostering a tight culture could be beneficial for leaders to cultivate positive attitudes within work units. 

However, the suitability of a tight culture depends on individual characteristics and cultural diversity within work units, necessitating attention from HR managers and leaders. 

Achieving a “person-group fit,” where the T-L culture aligns with employees’ mindset and individual characteristics, could promote positive attitudes and behaviors.

Interestingly, in loose societies, organizations may witness more positive workplace attitudes within loose culture work units. 

However, the study did not find significant curvilinear effects, suggesting a need for further investigation, especially in creative, design, or high-tech settings.

Future

The study suggests examining creativity at work, especially given prior results on cultural T-L and creativity.

Exploring moderators of the relationship between tight culture and creativity, such as regulatory focus theory, could provide valuable insights. 

Future research should extend the examination of these effects to the organizational level, considering that work unit culture is influenced by the larger organizational and national culture. 

Investigating interactions between the T-L culture of the country and that of the organization or work unit in promoting workplace outcomes is recommended. 

Overall, these findings contribute to a deeper understanding of T-L effects in real working environments.

Diversity is an Asset: How Tightness/Looseness of Culture Impacts Innovation

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Do you feel more creative when you are given rules to follow or no rules at all?

Does freedom inspire or limit you?

Today, we’ll delve into a study regarding the degree of tightness and looseness in cultures and how that impacts innovation.

But first, let’s identify what tightness/looseness in culture means.

Defining Tightness/Looseness

As you may have guessed, the “tightness” or “looseness” of a culture is related to its hierarchical structures and social norms.

Witkin and Berry define it as the

“degree of hierarchical structure among sociocultural elements in a society”

While Gelfand, Nishii, & Raver define it as

“the strength of social norms and degree of sanctioning within societies.”

In other words, loose cultures allow flexible and informal social norms, while tight cultures maintain order, coordination, and control. 

Why is Impact Innovation?

For decades, scholars in management and economics have examined the connections between innovativeness and economic performance, often concentrating on conventional “hard factors” such as research and development investments or educational initiatives. 

However, in an era of globalization where cultural dynamics play an increasingly crucial role, the impact of cultural characteristics on innovativeness has been relatively overlooked. 

In this study, researchers employ various econometric models to examine the associations between cultural tightness and looseness and national innovativeness.

The Study

In line with the theoretical framework, researchers used the Global Innovation Index and the rank cultural tightness–looseness combination index.

They identified a significant positive association between cultural looseness, as measured by the Global Innovation Index (Uz (2015a)), and national innovativeness. 

However, this correlation did not hold when using data provided by Gelfand et al. (2011a). 

Researchers concluded that the higher number of surveyed countries, larger sample sizes, and a focus on specific tolerance in Uz’s (2015a) study provide a more comprehensive and accurate representation of cultural tightness-looseness, enhancing the reliability of estimation models.

Diversity is an Asset

The study’s interpretation of the results reveals a significant positive connection between innovativeness and cultural looseness when tightness-looseness is measured as a spread of norms. 

This suggests that societal pluralism and diversity of opinions contribute to innovativeness. 

However, cultural looseness does not equate to high individual tolerance in general; rather, it signifies the endurance of varying degrees of specific tolerance of controversial issues within an open society.

These findings align with studies at different levels, indicating that diversity, when managed constructively, serves as an asset for innovativeness rather than an obstacle. 

This study emphasizes the importance of balancing diversity with participatory safety to enhance team identity and foster creativity. 

The cultural values of a society, as reflected in its approach to innovation, play a crucial role in shaping its economic and creative landscape. 

Recognizing the paradoxical nature of cultural looseness—simultaneously allowing individual freedom and embracing culture-specific norms—can provide valuable insights into fostering societal innovativeness.

Social & Cultural Capital, Part 1: How to Benefit from Each in the Workplace

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Your success on the job often relies on the type of capital you possess. 

We’ve been discussing social and cultural capital over the past few weeks, and these two types of capital are what matter at work. 

To review, social capital is all about the strength of relationships and connections within a group, whereas cultural capital is the shared values and goals that bring a group together.

Social capital can help you achieve more or reach objectives more easily at work. 

In this post, we’ll take a closer look at social capital and see how to assess and build upon it.

Assessing Your Social Capital

Maybe you don’t even know where you stand with your social capital.

After all, it’s not exactly something tangible that you can measure.

The following questions might help you identify where you’re at with your social capital:

  • Do I carry influence? What is my reputation like? Do others see me as strong or weak, reliable or flakey, positive or negative? Do they want to work with me?
  • How strong are my relationships within my team and without? Do I build connections with others across departments? Do I network?
  • Do I build strategic and enduring relationships or just transactional ones?
  • Do I have the energy and influence to mobilize resources and colleagues to support and achieve my goals? 
  • Do I keep abreast of important news and developments within my workplace and industry?

Improving your social capital can enhance your job performance, satisfaction, and career prospects. 

To do so, networking with peers and colleagues in your industry, cultivating relationships based on mutual interests and values, and offering help and support to others are paramount to banking more social capital. 

Aggregate Benefits

Not only does social capital improve individual success and potential, but the entire workplace improves.

Successful workplaces cultivate social structures in which everyone benefits.

This happens through social intercourse, empathy, fellowship, compassion, consideration, and most importantly, trust.

If the social structure benefits only a small group within the workplace, the organization’s aggregate benefits from their social capital decrease.

It feeds into a negative company culture, in which trust is lost, along with the sense of community.

When none of these things are there, those in the social structure can’t rely on each other and cooperation and society collapses.

If you look at your workplace and you cannot identify its values, then that’s a problem.

It means you’ll have a hard time personally building social capital there…as will the workplace, itself.

Building your cultural capital, which relates to your knowledge, skills, and understanding of cultural norms and practices, is also important for career success.

We’ll talk more about that next week.